Declaration Vote Issuing Officer (DVIO)

Position Description SE.158

Position Details

Position Title: Declaration Vote Issuing Officer (DVIO)
Roles on Election Day: DVIO roles include Declaration Vote Issuing Offi cer (DVIO), Information Officer (IO) and Combined Issuing Officer (CIO)
Reports to: Polling Place Manager (PPM) and if required by the PPM to the Deputy Polling Place Manager (DPPM)
Location: Various polling places throughout the State
Hours of Work: Declaration Vote Issuing Officer (DVIO) works from 7.15am on election day until all tasks are completed on election night

Primary purpose of the position

A Declaration Vote Issuing Officer will undertake the roles of Combined Issuing Officer (CIO), Declaration Vote Issuing Officer (DVIO) or Information Officer (IO) which are interchangeable on election day.

Duties include:

  • operating laptop and PDA computer devices for elector enrolment enquiries and determining type of declaration vote to issue;
  • issuing ballot papers to declaration voters including absent and provisional voters, and accepting election day enrolments and votes;
  • completing the account for all ballot papers received and issued;
  • undertaking the sort and count of ballot papers after the close of voting;
  • assisting with the packing up of the polling place, ie packing/lifting boxes, tables, collapsing voting screens etc;
  • providing assistance to all voters and recording elector information as required; and
  • marking voters off the authorised roll and issuing ordinary ballot papers and declaration votes.

DVIOs are required to read their manual, undertake and successfully complete online training prior to election day.

You must be an enrolled elector to be offered employment as an Election Official or Office Assistant.

Key challenges

  • All training/manuals will be provided, and all procedures therein must be strictly followed.
  • High volume repetitive tasks need to be undertaken with a high degree of accuracy.
  • Correct completion of forms and returns to account for ballot papers is critical.
  • Consistent and accurate information to elector enquiries is essential.
  • Some manual handling tasks involving bending, sorting and lifting are required, with reasonable adjustment made in discussion with your Returning Officer.

Selection Criteria

You should demonstrate skills and experience in the below areas. If successful in securing a position, your job performance will be assessed against the following criteria.

1. Customer Service and Communication Skills

Your ability to understand and convey information in a clear, accurate and respectful manner to people of diverse backgrounds.

2. Ability to work in a Team Environment

Your ability to take or give direction, and work co-operatively towards a common goal and deadline.

3. Accuracy in the completion of administrative and numerical tasks within a time constraint

Your ability in administrative, clerical and numerical roles where accuracy and timely completion is important.